How To Run Payroll For Business Expenses

Running payroll for business expenses in Compt allows Admins to generate reimbursement reports for approved business expense claims. These reports are used to process reimbursements through your company’s payroll system.

During the payroll process, Admins select a cutoff date for expenses and generate two reports: a payroll upload report and a detailed report of all included expenses. These reports ensure that employees are reimbursed accurately through payroll.

Compt allows companies to reimburse approved business expenses through payroll. Admins must periodically run the Business Expense Payroll process to generate reports containing the approved expenses that should be reimbursed.

The system generates two reports:

• A payroll upload report used for importing reimbursement data into your payroll system

• A detailed report showing all expense information included in that payroll run

These reports ensure your payroll team has the correct reimbursement data for processing employee payments.

When to use

Use this process when you are ready to reimburse approved business expense claims through your company’s payroll system.

Admins typically run business expense payroll on a regular schedule that aligns with their company’s payroll cycle.

Before you start

Before running business expense payroll:

• Ensure expense claims have been reviewed and approved

• Confirm the correct cutoff date for the expenses you want included in the payroll run

• Verify that your payroll team is ready to import the payroll upload report

How to

1. Click Payroll in the left sidebar.
2. Scroll to the Run Business Expense Payroll section.
3. Click Begin Business Expense Payroll Review.
4. Select a Cut-Off Date for the expenses you want to include.
5. If you change the default cutoff date, click Update Results to refresh the report data.
6. Click Close Payroll & Get Report.
7. Review the confirmation screen.
8. Check the acceptance box to confirm the payroll run.
9. Click Confirm Finish.

What happens next

After completing the payroll process, Compt generates two reports:

• Payroll Upload Report
  • This report contains the reimbursement data used to upload business expense reimbursements into your payroll system.
• Detailed Expense Report
  • This report includes the full details for each expense included in the payroll run.
  • Your payroll team should use the payroll upload report to process reimbursements through payroll.

If you need changes made to the payroll report format, contact support at support@compt.io.

Troubleshooting

• Expense not appearing in the payroll report
  • Confirm the expense was approved before the selected cutoff date
  • Check that the expense has not already been included in a previous payroll run
• Incorrect cutoff date selected
  • Re-run the payroll process with the correct cutoff date before uploading the report into payroll
• Payroll formatting issues
  • Contact support@compt.io for assistance adjusting the payroll report format

FAQs

Q: How are business expenses reimbursed to employees?

A: Business expenses are reimbursed through your company’s payroll system using the payroll upload report generated in Compt.

Q: What does the payroll upload report do?

A: The payroll upload report provides the reimbursement data needed to import approved business expenses into your payroll system.

Q: What is the detailed report used for?

A: The detailed report provides a full breakdown of every expense included in the payroll run, including employee and expense details.