Compt: How to Run Payroll and Generate Payroll Reports - Admin
Admins can run payroll in Compt after reviewing and approving submitted claims. Running payroll generates reports that show the reimbursement amounts owed to Employees based on approved claims. These reports can then be used by payroll or finance teams to include reimbursements in employee paychecks.
Compt generates multiple payroll reports to support different workflows, including a Payroll report for reimbursement totals, an Expense Details report for claim-level data, and a For Finance report for accounting purposes.
OVERVIEW
Compt allows Admins to review approved claims and generate payroll reports that summarize reimbursements for Employees. These reports help payroll and finance teams process stipend reimbursements accurately.
The payroll workflow includes:
- Reviewing submitted claims
- Beginning the payroll review process
- Generating payroll reports for payroll and accounting teams
Each report provides different levels of detail depending on the needs of payroll or finance.
WHEN TO USE
Use this process when:
- You are preparing to reimburse Employees for approved claims
- You need to generate payroll reports for payroll processing
- Your finance or payroll team needs documentation of reimbursement amounts
BEFORE YOU START
Before running payroll:
- Ensure all submitted claims have been reviewed and approved
- Confirm you have the appropriate permissions, such as Payroll Processor access
- Verify that reimbursement claims are ready to be included in payroll
If you need to assign Payroll Processor access to an Employee, follow the instructions in the article here for granting Payroll Processor access.
HOW TO
Run Payroll
- Log into Compt.
- Click Review claims.
- Review any open claims that still require claim review or approval.
- Approve or reject claims as needed.
- Click Payroll on the left-hand navigation bar.
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Click Begin payroll review.
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You have the option to select a cutoff date before processing. This date is based on the date the employee submits the receipt, not the receipt date.
- Click Close Payroll & Get Reports
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Download the report needed to process payroll
REPORT TYPES
Payroll Report
The Payroll report provides per-employee reimbursement totals for the payroll run. This report is commonly used by payroll teams to add reimbursement amounts to employee paychecks.
The report typically includes:
- Employee ID
- Employee Name
- Last Name
- First Name
- Total Taxable Reimbursement Amount
- Total Nontaxable Reimbursement Amount
This report is fully customizable. If you would like to modify your payroll template, contact your Customer Success Manager or Support at support@compt.io.
Expense Details Report
The Expense Details report provides claim-level information for all submitted claims included in the payroll run.
Unlike the Payroll report, which summarizes totals by employee, this report lists each claim on its own line.
Fields included in this report may include:
• Employee Name
• Last Name
• First Name
• When Submitted
• Status
• Payroll Processed Date
• Stipend Name
• Perk Category
• Expense Date
• Vendor
• Description
• Submitted by Employee (Employee ID or number)
• Nontaxable Expense
• Taxable Expense
• Reimbursed Expense
• Supplemental Income
• Tax Rate
• Auto Approved (Y/N)
This report is often used for auditing, reconciliation, or detailed reimbursement tracking.
For Finance Report
The For Finance report focuses only on nontaxable expenses and is typically used by accounting or finance teams for general ledger or bookkeeping updates.
Fields included in this report:
• Employee ID
• Employee Name
• Last Name
• First Name
• Expense Date
• Stipend Name
• Perk Category
• Description
• Nontaxable Expense
WHAT HAPPENS NEXT
After generating payroll reports:
- The payroll team can add reimbursement amounts to employee paycheck
- Finance teams can use the reports for accounting and reconciliation
- The payroll run is recorded in Compt for future reference
Admins can also access previous payroll reports if needed.
TROUBLESHOOTING
Claims still appear as open
Ensure all submitted claims have been reviewed and approved before starting the payroll process.
Payroll report fields need to be customized
Payroll report templates can be customized. Contact support at support@compt.io to update the report format.
Finance team needs a different report format
Compt can configure different reports for different employee groups. Contact support for assistance.
FAQS
Q: Can payroll reports be customized?
A: Yes. Payroll report templates can be customized to include specific fields required by your payroll provider. Contact support@compt.io for assistance.
Q: Can different employee groups have different payroll reports?
A: Yes. Compt can configure separate reports for different groups of employees. Contact support to request this setup.
Q: Can I access past payroll reports?
A: Yes. Admins can access previously generated payroll reports within the payroll section of Compt.