Running Payroll + Generating Payroll Reports (Company Administrators)
To see how to give "Payroll Processor" Access to an Employee, click here.
Running Payroll
1. Click the Payroll Tab
This is where you'll see how many expenses have been approved that are ready for payroll.
2. Click Begin Payroll Review.
3. On the payroll review page, you can select a cutoff date that will pull all open, in review, and approved expenses up until that date.
Note: The cutoff date pulls expenses based on the date they were submitted, not their receipt date. At this point, if there are still expenses that are being processed (open or in review), you can choose to wait for them to finish or close the payroll anyway and have them be rolled into the next payroll.
3. Click Close Payroll & Get Reports.
4. You will see several report options. During your Compt onboarding, we work with your team to format these reports so that they work with your payroll system.
Report Details
For Payroll
The Payroll report generally contains Employee ID, Employee Name, Last Name, First Name, Total Taxable Reimbursement Amount, and Total Nontaxable Reimbursement Amount. This report is fully customizable and if you'd like to make any edits to your existing payroll template, please reach out to support@compt.io.
Expense Details
The Expense Details report all the information regarding a submitted expense. This report collects:
Employee Name (combined), Last Name, First Name, Email, When Submitted, Status, Payroll Processed Date, Stipend Name, Perk Category, Expense Date, Vendor, Description, Submitted by Employee (employee ID or number), Nontaxable Expense, Taxable Expense, Reimbursed Expense, Supplemental Income, Tax Rate, and Auto Approved (Y/N)
The Expense Details report also presents this information with each expense given its own line, as opposed to the per-employee totals given in the Payroll report.
For Finance
The "For Finance" report shows only nontaxable expenses and is generally intended for finance/accounting team use for updating a GL/bookkeeping.
The For Finance report covers the fields Employee ID, Employee Name (combined), Last Name, First Name, Expense Date, Stipend Name, Perk Category, Description, Nontaxable Expense
Accessing Previous Payroll Reports
There are two ways you can access previous payroll reports:
1. Click the Payroll tab and you'll find "View Closed Payroll Runs" at the bottom of the page. NOTE: This list will only appear once you have at least one previously closed payroll run.
2. Click the Dashboard Tab and scroll to the reports section of the page on the bottom. Select "payroll period" as the type of report and select your desired payroll date.
Note: We can configure separate reports for different groups of employees, please reach out to support@compt.io if you'd like us to help you set this up.